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🗂️ How to Use Dropbox for Easy Air Rentals

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🔐 Purpose

Dropbox is our central hub for company documents, property inventories, guest reference materials, and marketing assets. This SOP outlines how to access, navigate, and utilize Dropbox properly.

✅ Step-by-Step Instructions

1️⃣ Log In to Dropbox

  • Visit dropbox.com
  • Use the main company login credentials stored securely in LastPass.
  • If you do not have access to LastPass, ask Katie.

2️⃣ Key Areas to Know

Once logged in, familiarize yourself with the following main folders:

📁 Easy Air Shared Company Docs

  • Contains general company documents and SOPs.
  • Reference this for any shared company policies or internal workflows.

📁 All Photos

  • Central repository for miscellaneous images.
  • May include marketing content, social media images, or property visuals not yet categorized.

📁 Client Photos with Inventories

  • This is one of the most important folders.
  • Inside, you will find a folder for each property.
  • Each property folder includes:
    • 📸 Inventory photos – use these to answer guest questions about what’s provided.
    • 🔐 Spare key location photos – inspectors upload this during due diligence.
    • 📎 Any other important property documentation or images.

Inspectors are responsible for uploading and updating these files as part of their inspections and walkthroughs.

📁 Marketing Folder

  • This is where you’ll find branded materials such as:
    • ✅ Easy Air Rentals logos
    • 📢 Promotional and advertising assets
    • 📷 Company branding templates or graphics

🧠 Additional Notes

  • Creating New Folders:
    If you need a folder for storing reference material or a specialized use case, request Jenna or Rashida to create it for you.
    Do not create your own folders without permission.
  • File Naming & Organization:
    Always use clear file names and store images/documents in the correct property folder. This ensures everyone can locate materials quickly.
  • Guest Questions:
    If a guest has a question about what’s available in a home, use the inventory photos here to verify before responding.